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Shopify Xero Integration
Automatically sync your Shopify store with Xero accounting software. Real-time synchronization of orders, inventory, customers, and financial data for seamless business operations.
Perfect for UK and EU businesses looking to automate their accounting workflow and eliminate manual data entry. Setup takes minutes, and the integration runs automatically in the background.
Key Benefits
- ✓Eliminate manual data entry
- ✓Real-time order synchronization
- ✓Automatic inventory management
- ✓VAT compliance for UK/EU
- ✓Secure and GDPR compliant
Comprehensive Integration Features
Our Shopify Xero integration provides everything you need to keep your e-commerce and accounting systems perfectly synchronized
Real-Time Order Synchronization
Every order placed in your Shopify store is automatically synced to Xero in real-time. Orders appear in Xero as invoices or sales receipts, complete with customer information, line items, and payment details. This eliminates manual data entry and ensures your accounting records are always up-to-date.
Inventory Management
Keep your inventory levels synchronized between Shopify and Xero. When products are sold in Shopify, stock levels are automatically updated in Xero. This bidirectional sync ensures accurate inventory tracking across both platforms, preventing overselling and stock discrepancies.
Customer Data Sync
Customer information from Shopify is automatically synchronized with Xero contacts. New customers are created in Xero, and existing customer records are updated with the latest information. This maintains a single source of truth for customer data across your systems.
Financial Reconciliation
Automatically reconcile payments, refunds, and fees between Shopify and Xero. Transaction details are mapped correctly, including payment methods, fees, and taxes. This simplifies month-end reconciliation and ensures financial accuracy.
Tax Compliance (UK/EU)
Properly handle VAT calculations for UK and EU businesses. The integration automatically calculates and syncs VAT amounts according to your tax settings, ensuring compliance with local tax regulations. Support for multiple tax rates and jurisdictions.
Multi-Currency Support
Handle transactions in multiple currencies seamlessly. The integration supports currency conversion and proper accounting for international sales, making it ideal for businesses selling across different markets in Europe and beyond.
How the Integration Works
Simple setup process that gets you running in minutes
Connect Your Accounts
Authorize the connection between your Shopify store and Xero account. This secure OAuth process takes just a few clicks and ensures your data remains protected.
Configure Sync Settings
Customize what data gets synchronized and how it's mapped. Choose which order fields to sync, set up inventory rules, and configure tax settings for your jurisdiction.
Start Syncing
Once configured, the integration runs automatically. Every new order, inventory change, or customer update is synced in real-time. Monitor sync status and view logs anytime.
Perfect For
UK E-commerce Businesses
UK businesses benefit from automatic VAT calculations and proper tax reporting. The integration ensures compliance with HMRC requirements and simplifies quarterly VAT returns. All transactions are properly categorized and ready for your accountant.
Whether you're a small business or scaling rapidly, the integration grows with you. Handle hundreds of orders per day without manual intervention.
EU Online Retailers
European businesses selling across multiple countries need proper VAT handling for each jurisdiction. The integration automatically calculates the correct VAT rate based on customer location and syncs this information to Xero.
Multi-currency support ensures accurate accounting for international sales. The integration handles currency conversion and maintains proper records for each transaction.
Frequently Asked Questions
Everything you need to know about Shopify Xero integration
How does Shopify Xero integration work?
The integration connects your Shopify store and Xero account through secure API connections. When an order is placed in Shopify, it automatically creates a corresponding invoice or sales receipt in Xero. The sync happens in real-time, ensuring your accounting records are always current. You can configure what data gets synced and customize the mapping according to your business needs.
How long does it take to set up the integration?
Setup typically takes just a few minutes. You'll need to authorize the connection between your Shopify store and Xero account, configure your sync preferences (what data to sync, mapping rules), and the integration will start working immediately. Our setup wizard guides you through each step.
Is my data secure?
Yes, security is our top priority. We use industry-standard encryption (SSL/TLS) for all data transfers. We never store your financial data permanently - we only act as a secure bridge between Shopify and Xero. All connections use OAuth 2.0 authentication, and we comply with GDPR and data protection regulations.
Can I sync historical data?
Yes, during initial setup, you can choose to sync historical orders and data from Shopify to Xero. This ensures your accounting system has a complete record of past transactions. The initial sync may take some time depending on the volume of historical data, but subsequent syncs happen in real-time.
What happens if there's a sync error?
Our system includes comprehensive error handling and logging. If a sync fails, you'll receive an alert, and the system will retry automatically. All sync attempts are logged, so you can review what happened and resolve any issues. Our support team is available to help with any persistent problems.
Does this work for UK and EU businesses?
Absolutely. The integration is designed with UK and EU businesses in mind. It properly handles VAT calculations, supports multiple currencies, and ensures compliance with local tax regulations. Whether you're based in the UK, Germany, France, or any other EU country, the integration will work seamlessly with your local tax requirements.
Can I customize what data gets synced?
Yes, you have full control over the sync configuration. You can choose which order fields to sync, how to map Shopify products to Xero items, which customer fields to include, and set up custom rules for different scenarios. This flexibility ensures the integration works exactly how your business needs it to.
What if I need to make changes to synced data?
Changes made in either Shopify or Xero can be synchronized based on your configuration. For example, if you update a customer's information in Xero, you can choose to sync that back to Shopify. The integration supports bidirectional sync for most data types, giving you flexibility in how you manage your data.
Ready to Connect Shopify with Xero?
Start automating your data synchronization today. Setup takes minutes, and you'll see the benefits immediately.
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